What to Expect

We take pride in our involvement in medical education across a wide range of specialties, enabling the forum for scientific and social interaction.

Medical Conference Specialists

…extensive specialist experience in every key area

We understand the complexity of managing medical conferences throughout New Zealand and Australia, and we offer extensive specialist experience in every key area – managing scientific abstracts, coordinating medical workshops and live case transmissions, liaising closely with your keynote and invited speakers, maximising sponsorship and exhibition opportunities, and increasing delegate registrations.

We are passionate about delivering great results – not only for your Society or College and local Organising Committee, but for every single speaker, attendee and supplier involved in your event. Our aim is for every medical conference we manage to be the best in the series to date, both scientifically and socially.

Online Event Management

…the very best in online, marketing and communication solutions

Our range of services include website design and maintenance, virtual and hybrid platform solutions, marketing and communication coordination, building and implementing conference apps, and all aspects of the online registration process. We use the latest web-based interactive event management software to enable quick and easy online registration and abstract submission, and 24-hour access to management reports and online abstract review.

Our small and cohesive team are constantly upskilling, sharing knowledge and keeping an eye on the latest software developments, to ensure we offer our clients the very best online, marketing and communication solutions for their conference. We pride ourselves on anticipating, and surpassing, all of your online requirements.

Administration Management

…a complete and comprehensive administrative service

We offer a complete and comprehensive administrative service for all of your conference needs – including secretariat services, programme and speaker management, sponsorship and exhibition management, marketing and advertising coordination, financial management and a range of on site services. We also take care of your venue, audiovisual, accommodation, entertainment and travel arrangements.

The team at Outshine are detail-focused, proactive, efficient and dedicated to providing you with an outstanding and seamless service. Our extensive experience in medical conference management means we handle every administrative function with unparalleled resourcefulness and competence. We take care of the details – so you don’t have to!

Data Security Management

…we take personal data privacy seriously

As a responsible Professional Conference Organiser, we believe it is important to adhere to the European Union’s new General Data Protection Regulation (GDPR) standards, to ensure that your speaker and delegates’ personal data privacy is protected. Our online credit card gateways are Level 1 Service Providers and compliant to PCI DSS Version 2.0.

We take personal data privacy seriously, and we have proactively redesigned our registration process to ensure that every single conference we organise meet the required data security standards.

Financial Management

…delivering exceptional financial outcomes

We recognise that accurate and reliable management of all aspects of the financial, budgeting and accounting side of medical conferences is essential to a successful event, and we offer a range of high quality financial services including budgeting, reporting and accounting.

Depending on your situation, we can tailor the level of financial services we provide according to your needs and budget. We take pride in our accuracy, attention to detail, and honest and open approach to delivering exceptional financial outcomes for each and every conference we manage.

Venue and Supplier Management

…invaluable planning assistance

Our venue and supplier contacts extend throughout New Zealand and into Australia. While we undoubtedly have preferred suppliers, we also ensure that we use the venue, caterer, AV expert or designer that is the best fit for your conference and budget.

Having a wide range of contacts and an established history of positive relationships with venues and suppliers enables us to provide your Organising Committee with invaluable planning assistance, as well as negotiating the best financial outcomes on their behalf.

Outshine

Our Expertise