We take pride in our involvement in medical education across a wide range of specialties, enabling the forum for scientific and social interaction.
We understand the complexity of managing medical conferences throughout New Zealand and Australia, and we offer extensive specialist experience in every key area – managing scientific abstracts, coordinating medical workshops and live case transmissions, liaising closely with your keynote and invited speakers, maximising sponsorship and exhibition opportunities, and increasing delegate engagement and registrations. With our team providing extensive pre-meeting planning, personal on-site service and comprehensive post-event and financial reporting, feel confident you are in experienced hands.
We are passionate about delivering great results – not only for your Society or College and local Organising Committee, but for every single speaker, attendee and supplier involved in your event. Our aim is for every medical conference we manage to be the best in the series to date, both scientifically and socially.
We recognise that accurate and reliable management of all aspects of the financial, budgeting and accounting side of medical conferences is essential to a successful event, and we offer a range of high quality financial services including budgeting, reporting and accounting.
Depending on your situation, we can tailor the level of financial services we provide according to your needs and budget. We take pride in our budget transparency, accuracy, attention to detail, and honest and open approach to delivering exceptional financial outcomes for each and every conference we manage.
We offer a complete and comprehensive administrative service for all of your conference needs – including secretariat services, programme and speaker management, sponsorship and exhibition management, marketing and advertising coordination, financial management and a range of on site services. We also take care of your venue, audiovisual, accommodation, entertainment and travel arrangements.
The team at Outshine are detail-focused, proactive, efficient and dedicated to providing you with an outstanding and seamless service. Our extensive experience in medical conference management means we handle every administrative function with unparalleled resourcefulness and competence. We take care of the details – so you don’t have to!
Our venue and supplier contacts extend throughout New Zealand and into Australia. While we undoubtedly have preferred suppliers, we also ensure that we use the venue, caterer, AV expert or designer that is the best fit for your conference and budget.
Having a wide range of contacts and an established history of positive relationships with venues and suppliers enables us to provide your Organising Committee with invaluable planning assistance, as well as negotiating the best financial outcomes on their behalf.
Our range of services include website design and maintenance, virtual and hybrid platform solutions, marketing and communication coordination, building and implementing conference apps, and all aspects of the online registration process. We use the latest web-based interactive event management software to enable quick and easy online registration and abstract submission, and 24-hour access to management reports and online abstract review.
Our small and cohesive team are constantly upskilling, sharing knowledge and keeping an eye on the latest software developments, to ensure we offer our clients the very best online, marketing and communication solutions for their conference. We pride ourselves on anticipating, and surpassing, all of your online requirements.
As a responsible Professional Conference Organiser, we believe it is important to adhere to the European Union’s new General Data Protection Regulation (GDPR) standards, to ensure that your speaker and delegates’ personal data privacy is protected. Our online credit card gateways are Level 1 Service Providers and compliant to PCI DSS Version 2.0.
We take personal data privacy seriously, and we have proactively redesigned our registration process to ensure that every single conference we organise meet the required data security standards.
The last delegate has left the building, and pack- out is complete – what next? Analysis of your existing conference planning, fees, successful and not – so – successful outcomes and strategies are an integral part of ensuring your conference can navigate the future whatever that may bring – unexpected meeting restrictions, risks (financial and environmental), sponsorship and exhibition investment obstacles and changes in the healthcare sector funding for your delegates.
As part of our conference management package, we include comprehensive post – event reporting on the overall planning and implementation of the conference timeline and delivery on the day, stats and data on who your attendees are and where they came from, post – conference feedback from the healthcare industry and delegates on the event, and key recommendations for your next meeting. We will help you to evaluate and learn from the past to build on for the future.
Have a question, need advice or ready to request quote? Please give us a call, drop us an email or complete the contact form. We look forward to hearing from you.
