A Personal and Professional Service including….

Secretariat Services
Administration Management incorporating Event Background and History
Critical Pathway Development
Progress Reporting
Delegate and Exhibitor Registration Service
Communication Office Services
Committee Meeting Co-ordination and Reporting

Conference Program, Speaker Management
and Audiovisual
Program Development
Speaker Management including Travel Co-ordination
Abstract and Papers Handling
Audiovisual Equipment and Support Co-ordination

Printing and Publications
Print and Collateral Production
Website Planning and Development

Conference Venue
Venue Selection
Facility Co-ordination
Contractor and Supplier Liaison including Audiovisual
Catering Management, including special Dietary Requirements

Development of Marketing Plan
Theme and Logo Design
Preparation of Editorial Collateral
Media Liaison
Survey Co-ordination

Sponsorship and Exhibition
Identification of Potential Sponsors and Exhibitors
Development of Sponsorship Package
Floorplan and Exhibition Prospectus Production
Exhibition Contractor Liaison
Marketing and Sales of Sponsorship and Exhibition Space
Invoicing and Financial Reporting
On-site Exhibition Management


Financial Management
Budgeting and Financial Management and Reporting
Cash Flow Management
Creditor, Debtor and Cash Management


Accommodation and Travel
Accommodation Venue Selection
Rooming List Provision
Transport Arrangements


Social Programme
Venue Selection
Accompanying Persons Programme
Themeing, Entertainment, Transport and Catering Co-Ordination


Tours and Tourist Information
Onsite Facilities and Help Desk
Sourcing of Tours for Group Bookings

Onsite Services
Co-ordination with all Sub-Contractors and Venue
Full Staff Briefing
Preparation and Packing of Delegates Satchels and Registration Packs
Registration of Delegates
Facility Set-up
Speaker Management


Post Conference
Thank You Letters
Post-Conference Analysis, Debrief Meeting and Evaluation Reporting
Post-Conference Management and Financial Reports


Outshine operates the latest cloud based interactive event management software. This enables quick and simple online registration and abstract submission for delegates and reviewers and 24 hour management report access for our clients.


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p. +64 7 823 1910    f. +64 7 823 2316    e. outshine@outshine.co.nz